Management Accounting Workflow Manual

Confirm the full company name at the top of the workspace.

A single-entity company does not show a redundant entity switcher.

When Business / entity is available, select the parent/group view or subsidiary whose books you are preparing.

From Consultant Workspace, choose Open Management Accounts Workspace for the active assigned company.

The opening screen shows that loading is underway and then displays saved records.

For Super Admin access, use the separate Super Admin company switcher before selecting an entity.

Company entry opens an enabled workspace.

• A company using only Tax Tracking opens there, with Management Accounts links hidden.
• Tax Tracking has its own Settings area and shared company-profile editor, without requiring Payroll access.

Select the correct accounting period before creating, uploading, reviewing or approving anything.

Select Refresh checks when you need to rerun checks on saved records.

Saves, posting and approval still perform their required validation.

If loading fails, choose Try again.

If an access restriction appears, ask your administrator to review your access.

Review the underlying source records before approval.

Use the workspace status only as a guide.

In Settings > General, select Light or Dark under Workspace appearance.

• The change is immediate and remembered in this browser; no save is required.
• It applies only to Management Accounts, including notifications.
• Your colour theme stays as the accent, and exported or printed reports keep their existing styling.
• The demo previews appearance without saving a preference.

Choose the Management Accounts colour theme before Group consolidation currency (including Lagoon teal, Rose, Midnight indigo, Slate grey, and Terracotta); it applies only to this workspace and newly generated report packs.

Settings opens one focused section at a time: General, Business structure, Currency & FX, Tax defaults, e-Invoicing or Documents.

• Use the side menu on larger screens or the section selector on smaller screens.
• The direct link retains the selected section.

Super Admin users need a second factor when the platform admin MFA policy is enabled.

• Completing MFA does not grant access to an unassigned company.
• Open Settings > Documents to save important files for the selected managed business across all periods.
• Enter a title and category, optionally describe the file, then upload a PDF, PNG, JPEG, DOCX, XLSX, UTF-8 TXT or CSV of up to 25MB.
• Wait for the saved confirmation.

Search Documents or filter by category.

• View PDFs and images, or download other files.
• Replace file saves a new version and retains earlier files in Version history.
• Delete requires confirmation and removes the document from the library while retaining audit history.
• The demo uses fictional files and simulated actions.

In Business structure, select every applicable industry.

• Choose Other only when the maintained list does not contain the right label, then review Selected industries before saving.
• The list is a reporting profile; it does not allocate results between industries.

Add a related business only when it needs separate books and reporting.

• Choose Subsidiary for a separate legal entity or Division for an internal reporting unit.
• When leaving changed Settings, choose Save changes, Discard changes, or Stay here.

Confirm the company reporting currency for a single entity, or the selected entity currency and group consolidation currency for a multi-entity company.

Maintain dated FX rates where foreign-currency transactions or balances are expected.

Open Dashboard for period revenue and costs, YTD posted cash/receivables/payables/inventory balances by original currency, e-invoicing statuses and module shortcuts.

• These figures exclude unposted activity and do not perform FX conversion or group eliminations; use reports for consolidated reporting.
• Missing classified postings are not confirmed zero balances.

Open Periods and select a period to view its linked review checks.

• Open each outstanding action, then return to Periods.
• Chart of Accounts setup is shared, while posting, issues, approval and current output checks follow the selected period.
• Superseded runs and stale or unvalidated outputs do not complete those checks.
• All periods requires a period selection before showing readiness.

Create or select the reporting period and confirm its working status.

Do not approve a period until all source uploads and review actions are complete.

Successful register validation moves obsolete linked row-validation issues to Resolved history.

• Refresh checks reconciles stale statuses; genuine blockers remain open.
• Invoice and Expense Register details use the same VAT Treatment choices as the template: Standard VAT, Zero-rated, Exempt, Out of scope, Reverse charge, and No VAT.
• Select the source document treatment and save to revalidate.
• A blank treatment is not replaced by an inclusive or exclusive calculation default.

Expense Register purchases may credit an active Bank/Cash or Liability account, including loan and advance accounts, without party tagging or special liability classifications.

• Keep the normal account type and BS, P&L and cash-flow classifications.
• Save and posting retain account, period, amount and balancing checks.
• COA imports ignore retired extra columns, and existing transaction and audit history is preserved.
• Use Refresh checks in an open period to revalidate rows blocked by the retired restriction.

Review account codes, names, account type, and normal balance.

For a bulk COA upload, select the completed workbook first; WiseWage keeps Upload COA disabled until selection and displays the filename in a green Ready state.

Assign the relevant Balance Sheet, P&L, and Cash Flow classifications.

Use Print COA to print only the register table without the surrounding workspace, forms, selection controls, or row actions.

Use a consistent code structure; a code used in posting should not be repurposed.

Resolve every unmapped COA warning before relying on reports.

If the business operates in one country and does not need separate operating-currency classification, skip Company Codes and create company-wide Cost Centers directly.

Delete is available only for a Company Code or Cost Center that has never been referenced.

• WiseWage requires an in-app confirmation before permanent deletion.
• Draft or saved FX-rate references must be reassigned, replaced, or removed first; records used by customers, suppliers, dependent Cost Centers, posted transactions, retained e-invoices, or approved periods can only be deactivated.

Create a four-digit Company Code only when a Cost Center must be restricted to one Company Code and operating currency.

For invoice, receipt, expense, payment, and transfer registers, enter the source-document currency; WiseWage then calculates the read-only group-currency amounts using the applicable FX rate.

Leave Enable Company Code classification unticked for a company-wide Cost Center; enter any unique eight-digit code and no Company Code prefix is required.

Tick Enable Company Code classification and select the Company Code when the center belongs to it; the Cost Center must begin with that four-digit code.

Use the information icon beside the checkbox to review the effect before saving.

For bulk Company Codes, download the Company Code template from the Company Codes panel.

• Complete Company Code, Country, optional Display Name, and Operating Currency; select the file first, then upload.
• The upload creates new Company Codes only and rejects existing Code + Country + Operating Currency combinations.

For bulk Cost Center creation, download the separate Cost Center template.

• When no active Company Code exists, the template contains only Cost Center Code, Cost Center Name, and Availability, and every row is created unclassified and company-wide.
• With an active Company Code, the classification and Company Code columns reappear and each row must choose Yes or No.
• Older five-column templates remain accepted.
• Select the workbook first; WiseWage keeps Upload and create disabled until selection and displays the filename in a green Ready state.
• The upload creates new codes only and rejects duplicates rather than changing an existing Cost Center.

For a classified Cost Center in a multi-entity company, use Availability to keep it shared or limit it to one active subsidiary.

S/N identifies each row in the current displayed order and changes with sorting or filtering.

Current-view exports use matching serial numbers and keep the permanent WiseWage Row ID hidden and protected for reupload.

Monthly Tracker shows one selected row per business, financial year, cost center, and month, plus one YTD per cost center and a separate Company YTD.

• YTD uses the latest available period through the selected month; older YTD snapshots remain in Saved month versions and are never added together.
• The month's own saved record takes precedence over carried-forward copies with the same month; populated records take precedence over blank placeholders.
• The current month uses its editable saved row or an unsaved draft.
• Expand Saved month versions beneath the cost center to inspect all other retained snapshots, labelled by source period.
• History is read-only and excluded from Export current view; open the original period to correct its saved values.
• No records or source files are deleted, and values from duplicate snapshots are never added together.

Download a fresh operational-register template after changing Cost Center classification.

Use Export Cost Center register when you need an XLSX review of the current code, name, Company Code classification, scope, and status.

Open Customers after Cost Centers in the Management Accounts menu.

In the manual Customer or Supplier form, select the shuffle button beside the code field to generate an unused six-digit numeric code.

The code stays editable, and replacing a value already entered requires confirmation; saving performs the final uniqueness check.

Create or edit each customer with Customer Code, Customer Name and Default payment basis.

• Credit Sale requires an active Accounts Receivable account.
• Immediate Payment hides receivables; choose the receiving Bank/Cash account on the invoice.
• Invoice Payment Basis inherits this default and can be changed for an individual sale.
• Customer uploads and register exports include Default_Payment_Basis beside Receivable_Account_Code; older templates without the new column default to Credit Sale.
• Do not record an immediate-payment invoice again as a receipt.

When Country is Nigeria, select the NRS State first, then select the LGA from the filtered list for that state.

• Changing the state clears the previous LGA; selecting another country clears both Nigerian fiscal-location codes.
• State and LGA may both remain blank for a basic customer master; once either is supplied, both are required as a valid pair.

The Customer upload template applies the same sequence through Country_Code, NRS_State_Code, and the dependent NRS_LGA_Code dropdown.

Older templates without those optional columns remain accepted, but import the customer without an NRS fiscal location.

Company Code appears in the Customer and Supplier forms and upload templates only after at least one active Company Code exists.

Until then, WiseWage omits it completely and creates customer and supplier records company-wide.

Customer and supplier aliases are not used.

Use the exact master code, or the exact canonical name when no code is supplied; correct the master name rather than maintaining alternative matching names.

Use Edit to correct customer details or deactivate a customer that should no longer be selected; preserve records already used in saved or posted activity.

• Customer and Supplier masters show separate Has posted transactions and Has unposted transactions badges.
• Use the eye action to review every related Pending, Validated, Error, Warning, or Posted row with its lifecycle badge.
• Unposted rows remain visible without journal lines; statement totals and balances remain based on posted activity.

Customer and supplier statements translate receivable and payable balances using the exact scoped closing FX rate for each transaction period.

If that period does not yet have an active rate, WiseWage uses the latest active earlier-period rate at the same Company Code scope, then the applicable entity or global fallback; it never pulls a future-period rate backward.

On a customer or supplier statement, apply the search, period, currency, and transaction-type filters, then select Export filtered statement to download only the displayed transactions and their underlying journal lines.

• Customer workbooks keep Invoiced, Received, and Credits as positive magnitudes; supplier workbooks keep Billed, Paid, and Credits as positive magnitudes.
• Each workbook calculates Net Movement after receipts, payments, or credits and calculates a separate Running Balance by document currency in chronological posting-date order.

Use the exact Customer Code on invoice and receipt rows.

• On Invoice Register upload, a usable unmatched Customer Name with no code creates one provisional Customer Master record for review; matching rows stay blocked until that customer is reviewed and saved.
• Ambiguous identities remain blocked, and posting never creates customers.

Expense rows select one active, reviewed Supplier Master as Supplier Code - Supplier Name in a single field.

• Legacy workbooks that provide only the exact canonical Supplier Name remain accepted.
• When an uploaded Expense Register contains a usable unmatched supplier name without a Supplier Code, WiseWage immediately creates one six-digit provisional supplier marked Review required and shows it in the Suppliers count.
• The affected rows remain blocked until a reviewer opens that supplier and saves its master-data details; saving applies the reviewed identity to matching rows and clears their supplier error.
• An unmatched scanner name can also be created explicitly for review.
• Posting never creates suppliers.

Confirm customer and supplier master records are ready before downloading or uploading operational source templates.

• Their templates preserve Customer Code, Supplier Code, Company Code, Phone, Tax ID, and receivable or payable account codes as text; keep that format when pasting values.
• WiseWage rejects numeric identifier cells because Excel may already have removed a leading zero.
• In operational-register templates, customer and account selections appear as Code - Name in the same code cell; do not add a separate name column.
• For a bulk Customer or Supplier upload, select the respective completed template first; WiseWage keeps its Upload button disabled until a file is selected and shows a green Ready filename before upload.
• Use Export Customer register or Export Supplier register to download the current entity-specific master in the same format as its upload template.
• Edit existing rows or add new codes, then upload the workbook through the corresponding bulk upload.
• Existing codes update their master records and new codes create records.

Confirm the company, select Business / entity when that switcher is available, and choose the period first.

Downloaded registers and current-view exports show an automatic name beside each account, company, cost center and customer code.

• Keep the code for upload and edit it to update the adjacent lookup name; do not overwrite name formulas.
• Download a fresh copy for the corrected layout.

In Source Intake, select the required Invoice, Receipt, Expense, Cheque Payment, Funds Transfer, Journal, or VAT Returns Register and download that register workbook for the exact period.

Keep sheet names, machine-readable headers, validations, and formula columns intact.

Use Sending Entity and Receiving Entity for the businesses involved in a funds transfer; From Account Code and To Account Code identify the actual sending and receiving bank, cash, wallet, or treasury accounts.

• Existing From Entity and To Entity workbook headers remain accepted.
• Use Transfer Reason for the transfer explanation and Narration for additional transaction context; there is no separate Submission Notes column.

Use only the current choices shown in each dropdown.

A list may contain one blank before and after the valid choices, but should not contain padded empty rows.

Use the template guide and header notes before entering data.

Select one register in Source Intake, download its controlled template, complete at least one transaction row, and upload the workbook with the same register selected.

• The register upload area highlights Select file first and keeps Upload disabled until a workbook is selected; a green Ready state confirms the chosen file.
• An unreadable workbook, missing selected register sheet, or empty register is rejected before storage with a specific validation message.
• Each file remains tied to the selected company, entity, period, and register.

Upload operational templates with a posting date, valid code, amount, currency, and required counterparty data.

Review upload warnings and errors; correct the workbook or register rows before posting.

For Receipt Register entries, Related Document No. is an optional searchable multi-select in manual receipt creation, Bank Statement Scanner review, and saved transaction details.

• Select one or more open customer invoices and edit or reduce each allocated amount; a partial allocation leaves the invoice open and any remainder remains unapplied customer credit.
• You may type an external reference.
• WiseWage retains the allocations and creates a non-posting allocation reference for audit traceability; it does not create a debit note, credit note, or write-off automatically.
• Approved scanner entries display Bank Statement Scanner as their source rather than Mass Uploaded.

Use Export current view beside Save changes at the right above the operational register table when you want to correct several saved rows or add rows in the same workbook.

• You may hide, unhide, resize, or group columns for your working view; headers, calculated cells, and protected identifiers remain protected.
• Existing rows default to REPLACE and retain a protected WiseWage Row ID; new rows must use UPLOAD with a blank Row ID.
• Choose NO ACTION to skip a row and leave its saved record and Row ID unchanged.
• Pending, Error, and Validated unposted rows can be replaced.
• Posted rows and rows in approved or locked periods cannot.
• WiseWage rejects the entire reupload before storage when an action or Row ID is invalid, duplicated, missing, or outside the selected company, business, register, or period.

In Source Intake history, verify that each supporting document names its linked register and saved transaction reference.

• Its separate file lifecycle shows Uploading, Available, Archived, or Failed, while one Related transaction line groups the register, reference, and transaction status.
• An unavailable or unlinked transaction is identified explicitly rather than classified from the filename.

Manual-entry sections are collapsed by default across Invoice, Expense, Receipt, Cheque Payment, Funds Transfer, Journal and VAT Returns registers, and the available inventory entry forms.

• Customer and Supplier manual creation also starts collapsed.
• Expand Create Manually to enter a record, review any posting preview, attach supporting documents, and add the line.
• Collapsing preserves unsaved entries while you remain on the page; it does not save, approve, or post them.
• Existing restrictions on automated inventory Journal Log entries still apply.

In Expense Register, select Payable / Counter Account before Supplier / Payee.

• Select an active supplier for Accounts Payable, or optionally enter a recipient for a Bank/Cash expense.
• Save changes or Save transaction changes to revalidate the saved row.
• Unsaved edits have not been checked.

Uploaded Code - Name account selections match the Chart of Accounts by code.

• Previously Validated unposted rows with missing required fields are also rechecked in open periods.
• Missing transaction currency returns the row to Pending with a specific message; no currency is guessed.
• Every operational register requires an explicitly supplied Document Currency before validation or posting, including workbook uploads and saved edits.
• A company or database currency default does not satisfy this requirement.
• In an open period, select Refresh checks to return affected unposted Validated rows to Pending; open Details, select the actual Document Currency and choose Save transaction changes.
• Opening or refreshing Management Accounts automatically attempts to revalidate affected unposted Error or Pending transactions across open periods in the selected business; group view checks the group's businesses.
• Only rows that pass the checks and have no other saved errors or open row issues become Validated.
• Remaining errors stay visible in Transaction details and Issues; correct them and Save transaction changes.
• This recheck never approves a period, posts a journal, creates a master record, or changes posted, reversed, voided, superseded, or closed-period transactions.

Open Transaction details for any saved operational-register row and confirm the Debit or Credit pill beside each account field agrees with the T-account preview.

• Invoice Type is a controlled Invoice, Credit Note or Debit Note dropdown.
• If a saved row has no Invoice Type, the dropdown shows Select invoice type.
• Select the correct type directly, then choose Save transaction changes; a missing or invalid type blocks saving.
• Older Sales Invoice values are converted to Invoice; other unknown values remain visibly marked for review.
• WiseWage derives the side from the register and current values; changing an invoice between Invoice and Credit Note reverses the applicable receivable, revenue, and output-VAT directions in both places.

Ensure every customer-side record uses an exact Customer Code or, when the code is blank, one exact Customer Name from the Customers master.

Confirm the company, managed business, accounting period, NRS API connection, and saved NRS business profile.

Enter the BusinessID and the separate eight-character Taxpayer Service ID issued to the same taxpayer.

Use the in-app enablement and Service ID guides when either identifier is unavailable.

Create a B2B draft for an active customer.

Confirm the Nigerian State, filtered Local Government, and a 6-digit NIPOST or 8-digit Postcode+2 address.

If NRS address or classification choices are unavailable, select Retry NRS choices.

Available lists remain usable; missing connection setup requires an administrator.

For client-supplied invoices, open Import client invoices and download the Excel template.

• Clients select Customer from the single code-and-name dropdown and complete Invoices and Invoice Lines, linked by their unique reference.
• Add missing customers in WiseWage and download again; older two-column customer templates must be replaced.
• Set batch accounting mappings, preview buyer details, line codes and totals, resolve all errors, then confirm draft creation.
• Up to 25 invoices and 100 lines per invoice are supported.
• Duplicate imported references are blocked; customer master details stay unchanged.
• Validate, approve and fiscalize each created draft separately.

Add each invoice line as Quantity × Unit Price or Single Amount, then choose Service or Product and select the matching NRS ISIC or HSN classification.

Choose Standard VAT, Zero-rated VAT, or VAT exempt on every line.

Select an Output VAT liability account when any line uses Standard VAT.

Select the Company Code before choosing an active matching or company-wide Cost Center when classification applies.

Validate with NRS.

Correct the displayed HTTP status and field-level errors before retrying.

Approve the validated invoice separately, then confirm fiscalization.

• An administrator must first configure the NRS public key and certificate for the matching environment; missing or invalid QR configuration blocks submission.
• The final QR encodes encrypted IRN, timestamp and certificate data.
• Only NRS signing with matching confirmation creates one validated, unposted Invoice Register row.
• If the result is uncertain, select Check NRS status to reconcile the original IRN without resending.
• Unconfirmed submissions remain blocked for support review, and all attempt evidence is retained.

Cancel a Draft or Validation failed invoice only through the in-app confirmation with a reason.

Its number and audit history remain, the number is never reused, and no credit note is created.

Download the final PDF, confirm its IRN and QR code, review the Invoice Register row, and post it through Posting & Approvals.

Filter the correct period and inspect the register validation status.

For a fiscalized e-invoice, confirm that its one validated Invoice Register handoff row matches the final PDF before posting.

Check dates, references, amount, Company Code, Cost Center, customer or supplier, and currency.

• Document Date is the date on the source evidence; Posting Date is the effective GL date and must fall within the selected accounting period.
• WiseWage checks this during upload validation, manual entry, saved-row editing, posting, and again at approval.
• An out-of-period date is a blocking issue that states the register row, document, entered date, permitted range, and exact number of days before or after the period; change the date or select the correct period, then repost.
• A workbook filename that clearly identifies another period is rejected before storage.

Older rows containing only a four-digit Company Code are resolved to the one matching active country and operating-currency setup.

• The transaction dropdown displays that canonical option once.
• If the same four-digit code has multiple active regional setups, select the intended full option before saving.

For Invoice Register lines, choose Invoice for a normal sale or Credit Note to reverse revenue, output VAT, and receivables.

• The generated workbook, upload validator, and saved Transaction details use the same controlled values.
• Older Sales Invoice values are converted to Invoice; other unknown values remain visible and blocked for correction.
• Enter positive amounts in both cases; WiseWage changes the debit and credit direction for a credit note.

For a manual Invoice or Expense, select Transaction Currency before reviewing the live T-account preview.

• Every debit, credit, VAT, WHT, and total is displayed in that selected currency.
• If a valid active FX rate applies to the Posting Date and Company Code, WiseWage adds a separate reporting-currency value; it never presents the reporting currency as the original transaction currency.

For Journal Register lines, choose Permanent Journal for a standard entry, Permanent Reclass to move a balance permanently between accounts, Permanent Accrual to retain an accrual, or Reversing Accrual to create an equal-and-opposite ADJUSTMENT automatically on the first day of the next calendar month.

• WiseWage calculates this date and reviewers cannot edit it.
• Legacy values such as Correction are preserved exactly as uploaded, shown as Invalid / review, and remain blocked until a reviewer selects a supported Journal Type.

For Cheque Payment Register lines, use Payment Reference No. as the single payment identifier for the voucher, cheque, transfer, or other reference; there is no separate Cheque/Transfer Reference field.

• In the workbook, choose Payee Selection from the active suppliers shown as Supplier Code — Supplier Name, or select Other payee (not a supplier) and complete the conditional Other Payee Name column.
• WiseWage records the canonical supplier code and name for supplier selections.
• Related Bill / Invoice No. is allowed only for an active supplier and should contain the exact Expense Register Bill No; it must be blank for Other payee.
• Invalid combinations are shown as row-level errors.
• Existing Related Document No workbooks remain supported.
• WHT is established on the Expense Register and is not repeated here; pay a tax authority with a normal line debiting the WHT liability account.
• For customer receipts, record the full payment in the Receipt Register and record each bank fee separately in the Expense Register.

For a non-VAT transaction, select No VAT; WiseWage forces the VAT rate and VAT amount to 0.00 while retaining equal net and gross amounts.

Attach supporting documents where the record needs evidence for review.

Remove invalid imported rows rather than attempting to post incomplete placeholders.

Inventory Tracker badges follow reconciliation: Needs Review for missing or mismatched evidence, Ready to Post while a reconciled period is open, and Completed after the period reaches a terminal accounting stage.

On Monthly Tracker, Monthly Imports, or Closing Stock Confirm, select the completed workbook and upload it for the selected period; the upload button remains disabled until a file is selected.

In Chart of Accounts, select Deactivate beside an account and confirm to prevent new use without deleting history.

• Inactive accounts retain their balances and have a Reactivate action.
• Existing drafts using an inactive account must choose another active account or wait for reactivation before posting.

Charts of Accounts > Account activity uses a full-width ledger view.

• Review transaction shows Transaction: Posted to ledger separately from the actual transaction period status: Open - not yet closed, or Closed.
• An open period does not undo its existing ledger entries.

Select Review transaction beside a posted entry to open its source register name, reference, date, period, business, cost center and complete debit/credit journal.

The modal is read-only and keeps the account page open; close it to continue reviewing.

When the exact source row is available, Open transaction opens its register transaction modal in a new tab for the original business and period.

Existing approval and editing restrictions still apply.

In an open period, Reverse transaction creates an equal-and-opposite journal for a posted transaction; Void transaction cancels an unposted row.

• Confirm the action in the modal.
• Both retain the register row as read-only Reversed or Voided, preserve audit history and prevent repeat reversal.
• Scheduled reversals require separate review.

The Accounting Period dropdown shows a colored status pill beside each period name.

• The header, selected dropdown option, Periods badge and lifecycle panel show the same current period state.
• Needs correction takes priority over Reopened when saved changes or blocking errors need attention; Validated is not approval.

Posted to ledger means the entry remains recorded even when the period is reopened; valid edits to an existing posting in a reopened period update the ledger on save and retain the previous journal in audit history.

• Validation failures leave both the source and ledger unchanged.
• Scheduled reversal transactions still require the linked repost workflow.
• Corrections still follow the source register and period reopening/reposting workflow.

In Expense Register, select Purchase Classification (INVENTORY, NON_INVENTORY or INVENTORY_RETURN).

INVENTORY uses the Inventory Asset account configured in Business settings; NON_INVENTORY uses the selected expense account.

Select a Bank/Cash or Accounts Payable counter-account using its Chart of Accounts classification.

Purchase channel appears only for Inventory or Inventory Return; choose Other Purchases (OTHER) or Import (IMPORT).

• Original bill no appears only for Inventory Return.
• A return uses a positive amount, the original posted bill reference and its channel, and reverses the purchase entry.

Review and post the register normally.

• Monthly Tracker Import Purchases and Other Purchases are read-only net totals from posted Inventory acquisitions for the same business, period, month, NGN currency and cost center.
• Each transaction belongs to one channel only.
• Details > Other Purchases > Posted purchase detail shows the supporting entries and retained previous manual amount.
• Drafts and general expenses do not contribute; old 5001 expense debits are not automatically reclassified or included.
• Monthly Imports remains supporting purchase detail and does not separately feed the totals or post journals.

Refresh the tracker after posting.

• Total Purchases is Import Purchases plus Other Purchases.
• Tracker targets show Opening stock, Inventory Purchases / Imports, and Closing stock on separate lines.
• The purchase line shows eligible posted GL purchases even before the tracker row is complete.
• Reconciliation identifies missing opening stock and Closing Stock Confirm values separately.

Purchase totals populate automatically; do not enter Total Purchases manually.

A zero ledger opening balance does not establish that actual opening stock was zero.

Inventory Journal Log rows are labelled Calculated preview: they retain tracker calculations after a journal reversal and are not active ledger entries.

• Journal Register and Account Activity show the actual posting and reversal.
• Tracker calculations remain reconciliation only, and tracker-generated COGS posting remains paused.

New downloads include classification fields and formula-driven posted-purchase totals.

Older expense templates need the classification fields before posting; uploaded manual purchase totals are retained for review but are not added to ledger-derived totals.

In Settings > Business structure, select the Inventory cost centers that hold stock and save business settings.

The manual inventory Month dropdown follows the selected accounting period.

Opening Inventory is filled from the same cost center's previous month closing balance when available in saved history and is read-only.

Correct the previous period through the reopening workflow if that balance is wrong.

Manual opening entry is available when no prior closing balance is recorded.

When Inventory Business is off, Inventory Registers are hidden from navigation.

• Saved inventory data is retained and becomes accessible again when inventory is enabled.
• Historical Journal Log records remain available for audit in WiseWage but are not included in new inventory workbooks.

The transaction-details header shows the source register name beside the status badges.

The Entered by timestamp in register details uses your browser or device timezone and displays its timezone label.

Enter inventory purchases in Expense Register with Purchase Classification Inventory and the Import or Other purchase channel.

In the Closing Stock Confirm manual-entry form, select Month, then Cost Center Code before entering the count details.

Amount fields across operational and inventory register manual forms, tables and detail panels show thousands separators as you type.

Calculated amounts use the same formatting; separators do not change saved amounts.

Import Purchases, Other Purchases, Total Purchases, Cost of Sales and Gross Profit are calculated and read-only in the Monthly Tracker grid and detail panel; purchase totals come from eligible posted Expense Register Inventory lines.

Calculated tracker cells are displayed as amounts rather than text-entry boxes; Closing Inventory comes from Closing Stock Confirm.

Saved Monthly Tracker rows, including manual entries, satisfy the tracker source requirement; ledger reconciliation is still required.

Register cost-center names use the master data loaded with the workspace.

Tracker-generated COGS journals are paused.

• Monthly Tracker is a reconciliation report and does not offer a COGS journal.
• Previously generated tracker journals are blocked from posting pending review.
• Revenue is selling value and cannot establish the cost of goods sold; validated sale-cost evidence is required.
• Existing saved and posted records remain visible.

In Settings > Business structure > Inventory Business, select the Inventory Asset and Cost of Sales accounts and Save business settings.

• Only active accounts available to the selected business are accepted.
• These mappings drive reconciliation and inventory postings reviewed in Journal Register and Account Activity.
• The close modal shows both mappings and links back to Business settings.
• Existing businesses must select their accounts before closing; saved historical journals are not changed.

The close reconciliation calculates expected Cost of Sales from tracker opening plus purchases less closing.

• It compares actual opening ledger inventory plus current movements and saved journals with closing stock.
• Purchase debits are shown separately from inventory movements and are included in the net Cost of Sales balance to prevent duplicate expense recognition.
• A proposed adjustment must reconcile both balances; missing ledger opening balances require review.

Inventory reconciliation omits empty unassigned month placeholders; unassigned values, including zero, and saved or posted entries remain visible for review.

Editing Opening Inventory or Revenue recalculates Total Purchases, Cost of Sales, Gross Profit and Gross Margin immediately in tracker rows and Details; save to persist the changes.

The Monthly Tracker create form uses the previous closing balance when available, otherwise the saved opening balance for the selected month and cost center.

An available opening balance is read-only; missing opening or closing data does not produce a Cost of Sales amount.

Saving inventory rows fills a missing Company Code from the selected cost center classification; conflicting codes still require correction.

Closing Inventory is read-only in Monthly Tracker, including the current-period draft and detail panel.

Update the approved value in Closing Stock Confirm for the matching month and cost center, then refresh Monthly Tracker.

Approved Value in Closing Stock Confirm uses Physical Count when entered, including zero; otherwise it uses System Value.

• Variance remains blank until both amounts are entered.
• A missing confirmation remains blank; a recorded zero is retained.

Operational and inventory register tables have filter icons beside non-amount data headers.

Click an icon to search available values and select or deselect checkboxes.

Select Apply filter to show only checked values matching the search.

Checkbox changes remain a draft until applied; closing the dropdown discards them.

Select all and Select none affect the matching options.

Clear filter resets that column.

• Multiple column filters apply together.
• Register tables show subtle vertical column separators alongside horizontal row lines to help you follow each value under its header.

System-generated inventory Cost of Sales journals inherit the active Company Code assigned to their cost centre.

Assign the Company Code in Cost Centers first if it is missing; retrying refreshes the existing unposted system entry.

System-generated inventory Cost of Sales journals use the selected accounting period closing date, including older periods without explicit dates.

The close-period confirmation uses a wider layout with guidance and the currency translation preview side by side on large screens.

Confirmation buttons stay visible while reviewing longer content.

Receipt uploads resolve the customer code and name before validation.

• A blank Document Currency must be corrected; customer review and other validation blockers remain enforced.
• Affected unposted receipts are automatically rechecked when the workspace loads.

When editing a posted register transaction, WiseWage matches its source linkage first, then its saved reference and cost centre.

Repeated references in different cost centres do not require renaming; ambiguous matches within the same cost centre still block saving.

Validated requires all mandatory transaction checks, including Company Code.

• Existing unposted rows with missing Company Codes are rechecked when the workspace opens; an active cost-centre mapping can supply the code, otherwise the row remains Pending with an explanation.
• Posted history is retained.

Closing checks the same current transaction versions shown in the register.

• Previous posting attempts remain in audit history and do not block a corrected replacement.
• Remaining blockers identify the transaction reference, cost centre when available, and validation reason; correct those records before closing.

For text-column filters, search and check the desired values, then select Apply filter.

Only checked matching values are applied to the table; closing the menu without applying leaves the table unchanged.

Customers, Suppliers, Chart of Accounts, and Cost Centers also have column separators and searchable header filters.

Search, check matching values, and select Apply filter; Clear filters restores all records.

Chart of Accounts Select all affects only visible rows.

These filters change the screen view; master workbook exports still include the complete register.

Register tables fit the available width with wrapped headers and compact spacing and text.

When columns cannot fit legibly, records stack into labelled fields; header filters remain available above them.

Open Details to read or edit long values in full.

Amount columns offer Highest to lowest, Lowest to highest, and Default order inside their header filter menu.

Use the amount header filter icon to select Equals, Greater than, Less than, or Between (inclusive), enter amounts, and select Apply filter.

• Commas and negative values are accepted; blank amounts do not match.
• Multiple amount and other column filters work together.

Clear filter removes one condition; Clear filters restores all rows while retaining sorting.

Filtering does not save, approve, or post records.

Sorting uses numeric values, keeps blanks last, and works with column filters.

• It changes only the view, not saved records.
• Within grouped inventory tables, sorting applies within each group.

Export current view follows the displayed row order.

• Clear filters restores all rows.
• Filtering changes the table view without changing saved records.

Export current view includes only matching saved current-period rows in table order; clear filters to export all eligible rows.

Download template remains separate.

Monthly Tracker downloads include saved current-period manual inputs and supporting stock and purchase records; calculated cells retain formulas.

Blank future closing balances leave Cost of Sales and Gross Profit blank.

Expense transaction review saves the displayed VAT mode and records unticked WHT as No.

Save transaction changes to refresh validation, including the current Supplier Master review status.

Inventory register views group saved rows by cost center.

Close period first opens Inventory Reconciliation for inventory businesses.

Compare expected COGS and Closing Inventory with posted entries and saved Journal Register lines for each cost center.

Missing tracker values block suggestions.

If an adjustment is needed and reconciles both balances, review all prefilled journal fields and confirm Add adjustment to Journal Register.

• This saves one journal without posting immediately.
• Matching saved journals are reused, and repeated additions are prevented.

Reconciled, continue to close is available only when the comparison passes; it opens the final close confirmation, which validates and posts saved entries before locking the period.

Refresh reconciliation after correcting underlying records.

Inventory rows for other months and summary rows are read-only, including rows carried in a later workbook.

Select the original accounting period and reopen it if closed before correcting its entries.

Use the selected accounting period and manual-entry form or workbook upload to enter inventory values.

Monthly Imports retains dated purchase rows when later workbooks reuse the same row numbers.

Carried-forward copies are matched by their purchase details in both the register and download.

Undated historical summaries retain their original values; an invoice date is never inferred from a monthly total.

Downloads omit a lump-sum monthly import summary only when its NGN amount exactly equals the dated purchase total for the same fiscal year, month and cost center.

• Zero-value lump-sum placeholders are omitted from downloads.
• Unmatched nonzero summaries remain available; saved records are not deleted.

Blank Monthly Imports entry rows show no cost-center values until purchase details are entered.

Saved history with entered values for unassigned or deselected centers remains visible.

Monthly Tracker and Closing Stock Confirm omit the unassigned section when it contains only empty placeholders.

Stored history is retained; any entered amount, including zero, or other business detail keeps the section visible.

New templates and manual-entry choices use this selection; deselecting a center preserves saved history.

Monthly Imports cost-center prefills stay within the formatted entry grid; footer and note rows are preserved.

Downloads provide separate tabs per selected cost center, each with its own monthly rows.

New inventory downloads expose Closing Stock Confirm and Inventory Movement Summary only; posted purchase evidence remains hidden workbook support.

Keep tab names unchanged when uploading.

Post each inventory acquisition once through Expense Register with the correct Purchase Channel and cost center.

Enter only actual opening, purchases, closing inventory, revenue, and cost-center data.

Do not combine two cost centres into one monthly row.

Follow the workbook tab order: Instructions, Closing Stock Confirm, Monthly Imports, Monthly Tracker, then Journal Log.

• Every row remains visible in Monthly Tracker, Monthly Imports, Closing Stock Confirm, and Journal Log, including blank months, zero-value journal blocks, and the separate YTD row for every Cost Center.
• Monthly Tracker displays Gross Margin as Gross Profit divided by Revenue in percentage form.
• Journal Log has no separate upload or manual-entry control.

If a downloaded workbook includes Legacy Allocation Review, allocate those preserved old company-wide values between the correct cost centres before upload.

WiseWage does not guess the split or rewrite prior uploads.

When older Source Intake uploads contain separate files for different active cost centres, the consolidated tracker keeps the latest source for each centre.

A file marked Ignored is excluded only when a newer source exists for that same centre; it is not allowed to hide a different centre's inventory data.

If the tracker is blank, retain the uploaded blank tracker but do not manufacture a COGS or inventory journal.

Open Review > Activity & Audit Logs.

• This page is read-only.
• It cannot edit or delete audit records.

Choose the filters you need.

• Filter by date (UTC), user, action, register, business, period or outcome.
• Action and Register are searchable dropdowns. Action lists recorded company action types; Register includes available operational registers and retained register history.
• Choose All actions or All registers to remove the corresponding filter.

Select a user in the searchable User dropdown.

• Eligible company administrators and recorded actors are labelled Company administrator, Super administrator, or Historical actor - no current Management Accounts access.
• Ordinary company members without Management Accounts activity are excluded from the choices.
• Choose All users to remove the user filter.

Select Apply filters to update the results.

Use Clear filters to include company-wide events with no recorded period.

Use the numbered page buttons to move through results.

• Each page shows 50 events. Page 2 replaces Page 1; preceding page buttons let you go back.
• Applying filters, clearing filters or refreshing returns to Page 1.

Select View recorded details on the event.

• The outlined button turns solid blue when open.
• The bordered Recorded details panel shows available previous and new values.

Review the recorded changes.

• New register saves record each saved row, its register, reference and safe before/after accounting fields in the same transaction as the save.
• Captured fields include account codes, amounts, payee, dates, classification, tax fields and narration.
• Older count-only events identify the saved row count. Missing edits, historical events and outcomes cannot be reconstructed.
• Credentials and sensitive technical details are withheld.

Select Open related workspace to follow the affected record where available.

Select Hide recorded details to collapse the panel.

Review voids and reversals using their specific recorded event.

• Unambiguous immediate legacy removal-request duplicates are omitted from this view without deleting stored audit records.
• Unmatched legacy requests remain visible and do not establish physical deletion.

Apply any changed filters before exporting.

Select Export filtered logs.

The Excel workbook includes all matching history, including older pages you have not loaded.

Open the Activity sheet.

Review events, UTC timestamps, users, actions, scope, colour-coded outcomes and explanations of recorded actions and available status or field changes.

Open the Changes sheet.

• Changed fields appear first with previous and new values, followed by labelled unchanged context and recorded details.
• Each recorded field has its own row. Match the event reference to the Activity sheet.
• Events without exportable values retain a row labelled No before/after values available.
• Older count-only events cannot show edits that were not recorded.

Use the workbook filters to review the exported history.

• Both sheets have frozen headers and wrapped text.
• Credentials and sensitive technical details remain excluded.
• Failed or cancelled exports do not download partial files.

Open Invoice Register in the WiseWage company for internal billing sync.

• Only the king or an explicitly all-company Super Admin can use this operation.
• Assigned-client access alone does not grant billing sync authority.

Select Sync Super Admin billing and review the proposed changes.

Choose Confirm sync changes in the in-app confirmation modal when the preview is correct.

• Missing customers are created as Needs review; existing customers are reused.
• Previewing creates no records.

Open Customers when its review badge appears.

• Review and save each new customer, then return to Invoice Register and correct any remaining errors before posting.
• The badge counts customer records, not invoices; repeating sync does not create another customer for the same client.

Save and validate all source records, then select Close period.

• Close period uses each ordinary register row's supplied Posting Date as the effective GL date, not the date the action is clicked.
• Document Date remains the source-document date.
• Reversing Accruals generate their reversal on the first day of the following month; VAT Returns use Payment Date when supplied or Filing Date otherwise.

Close period uses genuine .xlsx register workbooks together with authoritative saved manual, Accounts Agent, Bank Statement Scanner, and Super Admin billing rows.

• The original row remains canonical and becomes Posted with links to its processing run and journal; generated posting rows are audit snapshots.
• For legacy uploads without independent source rows, the newest active posting rows are included alongside manual entries.
• Reposting checks retained posting rows and actual ledger transactions; it is blocked if the replacement would omit either, even when a source is inactive or a retained posting row is Validated.
• Review the missing source records before retrying; earlier ledger entries are retained in the replacement run audit evidence.

After a controlled recovery, review the recovered Pending rows and the recovery issue in Issues.

• Validate the rows, repost and reconcile the period, then resolve the recovery issue and regenerate reports.
• Restoring register rows alone does not restore ledger balances.
• Recovery notices show the current register stage: validation still required, validated and awaiting posting, or posted and awaiting reconciliation.
• An open recovery notice does not itself mean the transaction data is invalid.
• Reposting is blocked until all recovered rows are included or explicitly voided through the confirmed workflow.
• Supersede posting first checks that every retired transaction has a visible editable row and retains full ledger evidence; missing rows block the action without changing balances.
• Superseding does not repost automatically.

To correct an entire completed posting before reports or approval, open its current Processing Run and select Supersede posting.

• WiseWage removes that run from current GL balances and returns all canonical rows from that run to Validated.
• Correct those rows, review them again, and close the period again.

The Period lifecycle run section highlights the current state across Pending, Validated, Processing and Approved.

• Needs correction, Awaiting approval, Reopened and Superseded appear separately as alternative states, not sequential steps.
• A successful close appears as Registers Closed with an Approved badge.
• Previous Close Superseded identifies retained history; Awaiting approval means entries posted but the period has not closed.
• Posting dates are checked against the selected accounting period before rows can be validated.
• Invalid dates keep a linked issue open until corrected; completing customer or supplier review does not bypass this check.
• The Issues list includes older open issues, not only recent history.
• Close period requires every included register row to be Validated or already Posted without unresolved errors.
• Complete scanner and customer/supplier reviews, save all entries, and reconcile balances first.
• The confirmation explains that closing posts journals and general ledger entries, runs the accounting checks, and locks the period only when successful.
• Pending rows and unresolved issues block closing.
• The system cannot detect transactions you have not entered.
• If a later accounting check fails after posting, posted entries remain and the period stays open.
• Use Reopen period for corrections, close again, and download fresh reports.
• Posting runs, including superseded versions, cannot be deleted individually or in bulk.
• Superseding never deletes audit history.
• The previous run and snapshots remain marked Superseded and linked to the replacement, while current registers, activity, usage checks, balances, and reports use only the active version.
• The original bank-statement PDF remains supporting evidence and is never parsed as an Excel workbook.

Open Issues for unresolved mapping, validation, or balance problems.

• Refreshing an open period rechecks invoice customer and payment-basis errors against saved values.
• Corrected errors move to Resolved history and recurring errors reopen; unrelated checks and ledger postings are unchanged.
• Blocking errors and actionable warnings appear together; the default view shows only items that still need action, while Resolved history retains the completed audit trail.
• Use each issue's contextual action to review its linked transaction, Chart of Accounts record, inventory source or posting, reposting workflow, evidence, or period approval.

In Expense Register, select Payable / Counter Account, then complete Supplier / Payee immediately after it.

• Select an existing supplier or enter another recipient.
• Missing Gross Amount is calculated from Net Amount and VAT in the register and current-view export; supplied totals are preserved.
• Bank/Cash and ordinary accrual payees are optional; Accounts Payable requires an active, reviewed supplier.
• Specifically classified employee or related-party payables require a recipient.
• The workbook uses one Supplier_Payee column in the same position.
• Old Supplier_Code, Supplier_Name, Payee_Type and Other_Payee_Name imports remain accepted.
• In Suppliers, open the Status filter to select individual badges such as Active, Review required or Has unposted transactions.
• Multiple selections match any selected status.
• Successful replacement uploads move stale row-validation issues to Resolved history when the row passes validation.
• Recovery and posting notices remain separate.
• To update existing register rows, export the current view and retain Action and WiseWage Row ID.
• Use REPLACE; uploads without these columns are rejected when the reference and cost center already exist.
• A successful Supplier register upload clears Review required for imported suppliers and revalidates linked unposted expenses in open periods.
• Stale supplier-review errors clear; other validation errors remain.
• Posted records are unchanged.
• If any row fails validation, no suppliers are updated; correct the upload errors shown below the upload controls.
• New Accounts Payable supplier names inherit the expense Company Code and create Supplier Master records marked Needs review; review them in Suppliers before posting.
• Other free-text payees do not create suppliers.
• Save changes to revalidate; posting checks the same rule.

Select Payment Method when entering or reviewing cheque payments, including Bank Statement Scanner drafts.

The dropdown matches the template and the saved method is retained in exports and posting history.

Review inventory reconciliation, FX translation, and T-account detail when a real exception is identified.

Treat suggested debit and credit entries as review aids; confirm the underlying movement before recording a journal.

Review the close-period confirmation and any applicable FX or inventory reconciliation breakdown.

Confirm all source uploads, registers, mappings, and journals are reviewed.

Choose Close period only when all entries are saved and reviewed.

Open Backups & Reports for the approved company, applicable entity, and period.

Generate the final backup workbook, Excel report pack, Cost Center Profitability workbook, Monthly Cash Balance workbook, PowerPoint pack, and Executive Email Summary Draft.

Confirm that the Excel, PowerPoint, and PDF packs use the saved Management Accounts colour theme; regenerate them after changing the theme.

Download the outputs required for review.

Review the generated Excel report pack, Cost Center Profitability workbook, Monthly Cash Balance workbook, PowerPoint pack, backup workbook, and Executive Email Summary Draft before circulation.

• Monthly Cash Balance provides an overview plus one worksheet per period, with every posted cash-account GL movement and its running balance.
• After a rollback, supersession, repost, mapping change, or theme change, regenerate the affected outputs so the distributed pack reflects the current approved version.