Mark payroll as paid
Mark as Paid is the final lifecycle step after final approval and external payment completion. Use it only when the payment process has been completed, because employees in the run can then receive payroll processed notifications and access the completed payroll record.
WiseWage SupportUpdated May 20266 min read
Available for: Company Admin, Payroll ApproverPlatform: Payroll PlatformPlan: Payroll, Enterprise
1Confirm final approved status
2Review payment reports first
3Mark paid only after external payment
Before marking paid
- 1Confirm the run is final approved.
- 2Review bank schedule and payslips.
- 3Confirm finance has completed payment externally.
- 4Check Advancly payout status if applicable.
Mark the run as paid
- 1Open the approved payroll run.
- 2Click Mark as Paid.
- 3Confirm the action when prompted.
- 4Keep exported payment evidence with your payroll records.
What changes after marking paid
- 1WiseWage changes the payroll run status to Paid and records who marked it paid and when.
- 2The run remains locked as a completed payroll record.
- 3Employees included in the run can see the paid payroll notification in their employee portal notification feed.
- 4The notification tells the employee that their payroll run has been marked as paid.
- 5Employees can review the related payroll period from their Payslips or Payroll History area where those employee portal modules are enabled.
Employee email and payslip notification
- 1When the run is marked paid, WiseWage attempts to send payroll processed emails to employees included in the run.
- 2Those emails include the employee payslip PDF attachment when payroll processed email notifications are enabled for that employee.
- 3If an employee has disabled payroll processed emails, they can still rely on the in-app notification and employee portal payroll views.
- 4If an email delivery fails, WiseWage logs the failure and continues processing the remaining employee notifications.