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Handle terminated employees in payroll

Terminated employee payroll review connects HR departure records with payroll eligibility. Use it to decide whether a leaver should be excluded from future runs, included for a same-month final payroll, or reviewed with a proration warning before approval.

WiseWage SupportUpdated May 20266 min read
Available for: Company Admin, HR Admin, Payroll AdminPlatform: Payroll PlatformPlan: Core HR, Payroll, Enterprise
WiseWage terminated employees workspace
1Open Terminated Employees
2Set proration preference
3Review inactive or terminated records
Use the terminated employees workspace to review departure records, status, effective dates, and the proration reference used for payroll checks.
WiseWage payroll eligibility rules screen
1Open Payroll Eligibility
2Review selected period
3Check backend rules
Use Payroll Eligibility to confirm whether the selected payroll period includes or excludes each employee based on dates, status, and setup readiness.

How termination affects eligibility

  1. 1Employees with inactive or terminated status should be reviewed before each payroll run.
  2. 2A termination or inactive effective date can exclude the employee from future payroll periods.
  3. 3A same-month leaver may still require final salary, claims, loans, advances, or leave treatment in the departure period.
  4. 4Payroll eligibility also depends on employment date, WiseWage creation date, salary component assignment, selected period, and whether the employee is selected for the run.
  5. 5WiseWage surfaces departure warnings so payroll admins can review leavers before approving a run.

Review the terminated employee record

  1. 1Open HR > Employees, then open Terminated/Inactive Employees.
  2. 2Search for the employee by name or staff ID.
  3. 3Confirm status, effective date, termination reason, remarks, and any saved proration component.
  4. 4Decide whether the employee should be excluded, included for final payroll, or held for correction before the payroll run proceeds.
  5. 5Keep termination notes complete so payroll reviewers can understand the final-pay decision later.

Check payroll eligibility before approval

  1. 1Open Payroll > Payroll Eligibility.
  2. 2Select the payroll period being prepared.
  3. 3Review eligibility counts, excluded employees, and backend rule checks.
  4. 4Look for inactive, terminated, or leaver-related warnings before authorizing payroll.
  5. 5Open the employee record if eligibility is unexpected, then correct status dates, setup details, or component assignment before rerunning payroll.

Final payroll and proration

Final-pay handling is a business policy decision. WiseWage helps flag records and compare against the saved proration reference, but the payroll admin must confirm the final salary treatment before approval.

  1. 1Confirm whether the company should pay the employee through the full period or only through the departure date.
  2. 2Confirm the preferred proration variable component in the terminated employees workspace.
  3. 3Check salary components, claims, loans, advances, leave, and deductions before final approval.
  4. 4If the departure-period value does not match the expected proration treatment, correct the variable upload or employee setup before approval.
  5. 5Do not ignore same-month departure warnings unless the final payroll treatment has been reviewed and approved internally.

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