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Payroll Settings

Handle terminated employees in payroll

Terminated employee payroll review connects HR departure records with payroll eligibility. Use it to decide whether a leaver should be excluded from future runs, included for a same-month final payroll, or reviewed with a proration warning before approval.

WiseWage SupportUpdated May 20266 min readCompany Admin, HR Admin, Payroll AdminCore HR, Payroll, Enterprise
WiseWage terminated employees workspace
  1. 1Open Terminated Employees
  2. 2Set proration preference
  3. 3Review inactive or terminated records
Use the terminated employees workspace to review departure records, status, employment dates, effective dates, and the proration reference used for payroll checks.
WiseWage payroll eligibility rules screen
  1. 1Open Payroll Eligibility
  2. 2Review selected period
  3. 3Check backend rules
Use Payroll Eligibility to confirm whether the selected payroll period includes or excludes each employee based on dates, status, and setup readiness.
01

How termination affects eligibility

  1. 1
    Employees with inactive or terminated status should be reviewed before each payroll run.
  2. 2
    A termination or inactive effective date can exclude the employee from future payroll periods.
  3. 3
    A same-month leaver may still require final salary, claims, loans, advances, or leave treatment in the departure period.
  4. 4
    Payroll eligibility also depends on employment date, WiseWage creation date, salary component assignment, selected period, and whether the employee is selected for the run.
  5. 5
    WiseWage surfaces departure warnings so payroll admins can review leavers before approving a run.
02

Review the terminated employee record

  1. 1
    Open HR > Employees, then open Terminated/Inactive Employees.
  2. 2
    Search for the employee by name or staff ID.
  3. 3
    Confirm status, employment date, effective date, termination reason, remarks, and any saved proration component.
  4. 4
    Decide whether the employee should be excluded, included for final payroll, or held for correction before the payroll run proceeds.
  5. 5
    Keep termination notes complete so payroll reviewers can understand the final-pay decision later.
03

Check payroll eligibility before approval

  1. 1
    Open Payroll > Payroll Eligibility.
  2. 2
    Select the payroll period being prepared.
  3. 3
    Review eligibility counts, excluded employees, and backend rule checks.
  4. 4
    Look for inactive, terminated, or leaver-related warnings before authorizing payroll.
  5. 5
    Open the employee record if eligibility is unexpected, then correct status dates, setup details, or component assignment before rerunning payroll.
04

Final payroll and proration

Final-pay handling is a business policy decision. WiseWage helps flag records and compare against the saved proration reference, but the payroll admin must confirm the final salary treatment before approval.

  1. 1
    Confirm whether the company should pay the employee through the full period or only through the departure date.
  2. 2
    Confirm the preferred proration variable component in the terminated employees workspace.
  3. 3
    Check salary components, claims, loans, advances, leave, and deductions before final approval.
  4. 4
    If the departure-period value does not match the expected proration treatment, correct the variable upload or employee setup before approval.
  5. 5
    Do not ignore same-month departure warnings unless the final payroll treatment has been reviewed and approved internally.

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