WiseWage
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Pay Runs

Authorize and approve payroll

Approval workflow protects payroll from accidental finalization. WiseWage separates preparation, authorization, final approval, and payment marking so reviewers can confirm payroll before edits are locked.

WiseWage SupportUpdated June 20266 min readCompany Admin, Payroll ApproverPayroll, Enterprise
WiseWage payroll authorization workflow screen
  1. 1Review payroll workflow status
  2. 2Check approval stepper
  3. 3Confirm and authorize
01

Approval status flow

  1. 1
    Draft means payroll has been prepared but not authorized.
  2. 2
    Authorized means finance authorization is complete.
  3. 3
    Approved means final approval is complete and editing is locked.
  4. 4
    Paid means payroll has been marked as paid after payment is completed externally.
02

Authorize a run

  1. 1
    Open the draft payroll run.
  2. 2
    Review totals, employee rows, warnings, and reports.
  3. 3
    Use the Review Reports panel to download Payroll Journal, General Ledger by All Departments, and Salary Changes before authorization.
  4. 4
    Tick the review confirmation.
  5. 5
    Click Authorize.
03

Final approve and mark paid

  1. 1
    Open the authorized run.
  2. 2
    Review again if required, including the Salary Changes report if component-level movement needs another check.
  3. 3
    Click Final Approve and confirm that editing will be locked.
  4. 4
    After payment is completed externally, click Mark as Paid.

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