Authorize and approve payroll
Approval workflow protects payroll from accidental finalization. WiseWage separates preparation, authorization, final approval, and payment marking so reviewers can confirm payroll before edits are locked.
WiseWage SupportUpdated June 20266 min read
Available for: Company Admin, Payroll ApproverPlatform: Payroll PlatformPlan: Payroll, Enterprise
1Review payroll workflow status
2Check approval stepper
3Confirm and authorize
Approval status flow
- 1Draft means payroll has been prepared but not authorized.
- 2Authorized means finance authorization is complete.
- 3Approved means final approval is complete and editing is locked.
- 4Paid means payroll has been marked as paid after payment is completed externally.
Authorize a run
- 1Open the draft payroll run.
- 2Review totals, employee rows, warnings, and reports.
- 3Use the Review Reports panel to download Payroll Journal, General Ledger by All Departments, and Salary Changes before authorization.
- 4Tick the review confirmation.
- 5Click Authorize.
Final approve and mark paid
- 1Open the authorized run.
- 2Review again if required, including the Salary Changes report if component-level movement needs another check.
- 3Click Final Approve and confirm that editing will be locked.
- 4After payment is completed externally, click Mark as Paid.