Pay Runs
Authorize and approve payroll
Approval workflow protects payroll from accidental finalization. WiseWage separates preparation, authorization, final approval, and payment marking so reviewers can confirm payroll before edits are locked.
View screen examples (1)
- 1Review payroll workflow status
- 2Check approval stepper
- 3Confirm and authorize
Approval status flow
- 1
Draft means payroll has been prepared but not authorized.
- 2
Authorized means finance authorization is complete.
- 3
Approved means final approval is complete and editing is locked.
- 4
Paid means payroll has been marked as paid after payment is completed externally.
Final approve and mark paid
- 1
Open the authorized run.
- 2
Review again if required, including the Salary Changes report if component-level movement needs another check.
- 3
Click Final Approve and confirm that editing will be locked.
- 4
From an approved payroll run, select Payroll Reports beside View Payslips to open the Payroll Reports module and choose the report and period you need.
- 5
After payment is completed externally, use Mark Paid in Recent Payroll.
Review the run and period, then select Confirm Mark Paid.
- Marking as paid... and a spinner appear while the status is saved. Keep the window open; repeat submissions are blocked.
- Wait for the Paid status and success message. If an error appears, review it before trying again.
- In the self-guided demo, Preview Mark Paid simulates the progress without sending money or changing records.
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