Pay Runs
Run payroll and upload variable components
Payroll preparation pulls selected employees, their assigned components, eligibility dates, variable inputs, synced time entries, and optional inclusions such as claims, loans, and advances.
WiseWage SupportUpdated August 20269 min readCompany Admin, Payroll AdminPayroll, Enterprise
WiseWage payroll run review screen
- 1Review run period, basis, and status
- 2Confirm totals before authorization
- 3Use reports before final approval
Interactive guide
Click through this workflow step by step
The interactive learning section on the Help Centre homepage walks through these steps with simulated WiseWage screens, so you can practise before doing it in your own workspace.
Open interactive learning01
Prepare the run
- 1Open Payroll > Payroll.
- 2Select the payroll period and review the eligible employees.
- 3Select staff to include in the run.
- 4Tick Include Claims, Include Loans, or Include Advances only where required.
- 5Click Run Payroll.
02
Upload variable usage
- 1If WiseWage detects variable components, download the generated CSV template.
- 2Enter values by staff ID using the template columns.
- 3Leave blank values only when they should be treated as zero.
- 4For percentage or formula components marked Variable, enter a non-zero trigger or quantity only for staff who should receive that calculated amount in the run. Fixed percentage and fixed formula components calculate without appearing in the variable usage template.
- 5Upload the CSV and prepare payroll.
03
Review the draft
- 1Open the draft payroll run.
- 2Review totals, exception counts, employee breakdowns, and unusual variable movement.
- 3If a prior-period negative net-pay balance appears, open the exception and choose Recover in this payroll. The confirmation modal shows the outstanding balance, current net pay, recovery amount, net pay after recovery, and any balance that will carry forward. Recovery is post-tax and cannot reduce net pay below zero.
- 4A confirmed recovery is added only to this payroll run as Prior-period net-pay recovery; it does not create or change an employee salary component.
- 5Download review reports before authorization, including Payroll Journal, General Ledger by All Departments, and Salary Changes where available.
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