Set up employees and import payroll records
Employee records are the foundation of payroll in WiseWage. Each employee should have a clear staff ID, role, payroll eligibility dates, department, location, bank details, pension details, and assigned salary components before payroll preparation.
WiseWage SupportUpdated July 20266 min read
Available for: Company Admin, Payroll AdminPlatform: Payroll PlatformPlan: Core HR, Payroll, Enterprise
1Start from HR > Employees
2Review import requirements
3Import the employee file
Before you start
- 1Create locations, departments, grades, and salary components first.
- 2Confirm the staff ID format your company will use.
- 3Prepare bank, pension, employment date, department, and location data.
Add one employee manually
- 1Open HR > Employees. After the most recent payroll is marked Paid, the directory opens on the next payroll month so you can review workforce eligibility for the upcoming run.
- 2Click Add Employee.
- 3Complete personal details, pension details, bank details, and salary component sections.
- 4Save the employee and review the record in the employee directory.
Import employees by Excel or CSV
- 1Open HR > Employees and choose Import Employees.
- 2Download the WiseWage Excel employee import template. CSV is still supported for compatible existing files.
- 3Keep required headers such as staffId and role.
- 4Use firstName and lastName, or provide fullName.
- 5Use the Excel template for phone numbers, account numbers, BVN, NIN, and other identifier fields so leading zeros are preserved.
- 6Enter PFA Name and Pension ID for employees who will be included in pension filing. Older pensionFundAdministrator, pfaName, pfaNumber, and PFA Number headers remain accepted when importing existing files.
- 7Use salary component columns only for regular fixed or variable employee-level components. Formula components are excluded because payroll calculates them from their formula logic.
- 8Upload the completed file and review row-level errors before payroll.